Do you know what a photocopier is? This machine allows you to make copies of documents without any hassle. A photocopier can be found in many offices, schools and libraries. It’s an essential tool for people who need to create multiple copies of the same document. Photocopiers allow us all to save time and money by making it easy to produce large volumes of duplicates at once. However, with all the benefits that come from owning this machine comes to some disadvantages as well! Let’s take a look at the five advantages and disadvantages of having one in your home or business today! 


Photocopiers do come with significant advantages all of which are tailored towards the commercial use that photocopiers already excel at. In this section, we will discuss the most impactful benefits of owning and using a photocopier. If you have any questions regarding the advantages of photocopiers contact our brilliant team today. 

1. Speed

One of the most convenient advantages of using a photocopier is the significant speed of a commercial photocopier. Many systems can print at a continuous speed, much faster than a desk printer. This can be particularly beneficial if you work with large documents or have many people using the same printer. 

2. Flexibility

Another advantage of commercial photocopiers is the greater flexibility they offer. Many photocopiers can be used in many different ways, from printing in many different sizes or types of paper with ease to built-in faxing functionalities. Using a photocopier can reduce the time spent configuring your prints and reduce the number of pieces of equipment required in your office. 

3. Productivity

As mentioned above, photocopiers can help reduce the time needed to configure your printing. Thanks to photocopiers being able to sort not only A4 paper but also A5. In some cases even with different types or colours of A4 paper, there is no need to change the paper you need to use continually. This along with many other reasons means you can be far more productive when using a photocopier. 

4. User friendly

Although photocopiers are capable of many different things and can be configured in many different ways, they are surprisingly easy to use. Particularly for everyday tasks such as like for like coping or standard printing, both of which can commonly be done with only one button. 

5. Double side Copying

For those to require copies of documents daily a photocopier has the fantastic ability to copy double-sided documents. When combined with the continual scanning feature, it could be easier to copy or scan a multi-page double-sided document. 


Any piece of equipment has disadvantages and it is important that you understand these before making any purchase. When it comes to photocopies you are able to resolve some of the disadvantages. If you would like to discuss any of the disadvantages we discuss in this article contact our professional team today and they can help advise the best option for your and your company. 

1. Cost

Although photocopiers do have many advantages they do come at a significant upfront cost. Additionally, you should consider the cost to run the printer and the ink and paper can quickly add up. However, when you take into consideration how much time can be saved by using a photocopier can save in the long run. 

2. Security

If you frequently work with sensitive data, it is important to understand the security risk a photocopier can poss. Not only can prints be left on the printer but also the information of each print is stored on a hard drive prior to printing. 

3. Physical Size

Given the huge functionality of modern photocopiers, it is no surprise that they can take up more space than a desk printer. When looking into photocopiers you should bear in mind how much space you can dedicate to the printer and also ensure that all relevant cable runs can be easily arranged. 

4. Noises

As with any printer they can create significant noise during use. This may not be an issue in a lively office environment however should be considered if you work in a quiet environment or frequently call clients. If possible it may be worth trying to locate the photocopier in a separate room or space. 

5. Power Consumption

As with all electronic equipment, energy consumption should be taken into account. Given most photocopiers are left on 24 hours a day the power consumption will not be insignificant. Also if your company aims to be carbon neutral you should consider the effect a photocopier could have. 

It’s no wonder that photocopiers are so prevalent in today’s world. They make any copy job easy and quick, with the touch of a button or two! However, like all things in life, there is always an opportunity for improvement- which is why we’re here to help you find the perfect copier for your needs. To do this properly, let’s take a look at some advantages and disadvantages of photocopying machines.  The pros include saving time and paper and ink by using one sheet instead of many, quality images every single time, lower cost per page than printing from home or office printer can be used as a fax machine. If you would like to discuss photocopiers in more detail contact our brilliant team today. We are proud to sell photocopiers in Birmingham, Kent, London and Sussex